Question 1

How can I pay the participation fee?

Accepted Answer

■The registration fee (80,000 yen) can be paid by credit card or bank transfer.■Participation fees, excluding registration fees, must be paid by bank transfer.We will send you an invoice (PDF) by email. Please check the details and transfer the payment to the specified account by the due date.*If you wish to pay the participation fee including the registration fee in one lump sum depending on when your participation is confirmed, please pay by bank transfer.

Question 2

I am considering applying to Jinseki International School. Will entrance exams be held during the camp period?

Accepted Answer

We are planning to hold entrance and transfer examinations for Jinseki International School at the Tokyo and Jinseki venues.Seats are limited, so if you are interested, please contact the Admissions Office by email or via the JINIS contact form .Seats have been reserved for those who have already applied.

Question 3

Will the participation fee (including registration fee) be refunded if I cancel due to various circumstances?

Accepted Answer

Participation fees are non-refundable under any circumstances once payment has been made.In the event of a Camp cancellation by the Camp Organisers (excluding cases of intentional misconduct or gross negligence by the Camp Organisers), the participation fee will be refunded, excluding the registration fee of ¥80,000.

Question 4

What happens to the participation fee if I join or leave the camp midway?

Accepted Answer

We do not offer reductions in participation fees for shortened participation periods.

Question 5

When will I receive the preparation guide (packing list, etc.) and documents?

Accepted Answer

Once we have confirmed your participation fee payment, we will send you the necessary documents.The schedule will be announced by email.[For those who live in Japan/want to receive at a Japanese address]It will be mailed to your registered address.If you have moved since your pre-registration, or if you live overseas and would like to receive your gift in Japan, please register your latest address when you register your participant information.[For those living overseas]It will be provided in downloadable format (PDF).*Please bring your own zipper bag (6) below.[Items sent](Contents are subject to change)JINIS Camp home guide (including a list of items to bring)Sample of how to compile your submissionSubmission ChecklistDocuments to be submitted (originals or copies) and a zipper bag to put your medication togetherDisclaimer and AgreementInformation regarding medical expenses and domestic travel insurance

Question 6

Is it possible to join in mid-way, stay out temporarily or leave mid-way due to various reasons?

Accepted Answer

It is possible to attend from the middle of the course. Please note that parents/guardians are required to pick up and drop off their children at the venue. Please use your own car or taxi.Please contact the JINIS Camp office (summer@need-japan.com) in advance with details.Except for funerals or temporary returns determined by the organizers, we are unable to accommodate private reasons for leaving the camp during the camp period.If, due to unavoidable circumstances, you wish to be picked up from Hiroshima Airport or Fukuyama Station, a separate fee will be charged as follows.Transportation and escort to/from Hiroshima Station (one way) ¥25,000Transportation and escort to Hiroshima Airport (one way) ¥50,000

Question 7

How are classes and rooms determined? Is it possible to make requests?

Accepted Answer

Classes and rooms are organised based on age and English proficiency level.
We regret that we are unable to accommodate individual requests.
For boarding rooms, floors are separated by gender.

Question 8

What should I do if parents cannot pick up the child due to sudden illness or other emergencies?

Accepted Answer

Please contact the JINIS Camp office (summer@need-japan.com). 
In case of emergency, please call the emergency contact number listed in your family guidebook.

Question 9

Is lunch provided on the first day?

Accepted Answer

As the meeting time is in the afternoon, lunch will not be provided.The first meal served at camp will be dinner.

Question 10

Can my family attend the closing ceremony on the final day?

Accepted Answer

Families are welcome to attend the closing ceremony, farewell lunch, and information session.At the closing ceremony, your child will give a presentation on the results of their camp.Advance registration is required for participation. Details will be provided to participants only.■Schedule for the final dayReceptionClosing CeremonyFarewell LunchDissolutionShuttle bus departs *Available only for children not accompanied by family membersSchool explanation (60 minutes explanation / 30 minutes school tour)*The camp program will end with farewell lunch.[Notes for the final day]The shuttle bus is only available for children who are not accompanied by their family members.There is no shuttle bus for families between Fukuyama Station/Hiroshima Airport and the campsite.Family members coming to the event on the last day must use their own car or taxi. The school and administrative office cannot make any arrangements for them.If you are attending the school information session and would like to take a bullet train or airplane to return home, please make your arrangements taking into consideration the travel time from the venue. The recommended flight time is based on the time when the group will leave after the farewell lunch.

Question 11

How long does it take from Fukuyama Station/ Hiroshima Airport to JINIS?

Accepted Answer

Here are the transportation methods and estimated travel times from Fukuyama Station and Hiroshima Airport to the campsite. Please note that transportation is limited to private vehicles (personal cars, rental cars, taxis) only.

Camp shuttle buses are available only for participating children on the first and last days of the camp.

Estimated travel times (subject to variations depending on traffic conditions):
From Fukuyama Station: Approximately 60 minutes
From Hiroshima Airport: Approximately 90 minutes

Question 12

Are there any recommended bullet train (Shinkansen) or airplane routes?

Accepted Answer

Participants will be notified of recommended round-trip transportation.Please note that times may change after announcement, so please check departure and arrival times when making arrangements.Non-recommended flights are also available.[Notes]If you are attending the school information session on the last day of the school year, you cannot use the recommended flight. If you are using the Shinkansen or airplane to return home, please take the travel time into consideration when making your arrangements.Travel time to Fukuyama Station: Approximately 60 minutes by carTravel time to Hiroshima Airport: Approximately 90 minutes by car

Question 13

Please tell me the meeting points and time on the first day.

Accepted Answer

The meeting place is as follows. More details will be provided to participants.[Meeting place][A] JR Fukuyama Station[B] Hiroshima Airport[C] Jinseki International School (camp venue)[Meeting time]Meeting times are usually scheduled between 11:00 and 15:00, depending on the location.[Notes regarding gatherings]Common to A, B, and CPlease have your own lunch before coming.Lunch will not be provided at the venue. Food will be served from dinner on the first day.[A] JR Fukuyama StationParents will be dismissed at the meeting point.[B] Hiroshima AirportParents will be dismissed at the meeting point.[C] Camping venuePlease come to the reception desk at the designated time. Please note that we cannot accept your arrival before the designated time.Children will be looked after at the reception desk. Parents are not allowed to attend the opening ceremony.

Question 14

Is there a shuttle bus?

Accepted Answer

There are shuttle buses departing from JR Fukuyama Station and Hiroshima Airport.Please specify JR Fukuyama Station and Hiroshima Airport on the transport registration form.Only children are allowed on the shuttle bus.[first day]Please be sure to arrive at the designated meeting point at the designated time, as the bus does not operate by piston.Please wait in the bus until the departure time.After the assembly time, the bus will depart as soon as we confirm that all pre-registered participants are present.Parents will be dismissed at the assembly point. They will not be able to accompany you on the buses.[Final Day]Only children without a guardian present at the camp site can use the shuttle bus to JR Fukuyama Station or Hiroshima Airport.There is no shuttle bus for families.Family members coming to the school on the last day must use their own car or taxi for the journey there and back. The school and administrative office cannot make any arrangements for this.

Question 15

I'm planning to use the airline's kids support to fly only my child. Please let me know who will be in charge of accepting my child.

Accepted Answer

The person in charge of accepting children's support services from each airline will be notified in the family bookmarks.

Question 16

Please tell me where to drop off on the last day. Where should I go to be picked up?

Accepted Answer

The disbandment location is as follows. More details will be provided to participants.Please register your pick-up location in advance to ensure a seat on the shuttle bus.[A] JR Fukuyama Station[B] Hiroshima Airport[C] Jinseki International School (camp venue)If your child is returning home alone or if a parent/guardian is picking them up at the station or airport, a shuttle bus will take them to [A] JR Fukuyama Station or [B] Hiroshima Airport.If your family members are visiting the campsite, they will be dismissed at the [C] campsite.

Question 17

Can I know how my child is doing during the camp?

Accepted Answer

Typically, we provide updates on your child's well-being every day around 8:00 PM via a private Facebook group.

To access the updates, you'll need to request to join the group. Please note that this group is exclusive, and only approved individuals, such as parents and guardians, are allowed to join. We do not approve requests from individuals outside of this category (e.g., relatives).

Once we verify that you're a parent or guardian based on the information provided, we'll approve your request to join the group. Please ensure that your name matches the one registered in the participant information.

Further details will be provided via email on the first day of the camp.

Question 18

Can you help with tasks like tying hair?

Accepted Answer

We will do our best to accommodate such requests. However, please understand that due to a large number of children and the morning rush, we may not always be able to fulfill every request.
We will prioritise tasks to ensure they do not interfere with the day's activities. Your understanding in this matter would be greatly appreciated.

Question 19

Can you assist with tasks like shampooing during bathing and finishing brushing teeth?

Accepted Answer

We check to ensure proper bathing during bath time. Additionally, we provide assistance with finishing brushing teeth for children in year groups of kindergarten and first grade.
Please note that participation in the camp assumes that children are capable of managing their personal hygiene independently.

Question 20

Can my child bring a mobile phone to the camp?

Accepted Answer

Generally, we discourage campers from bringing mobile phones to the camp. However, if your child travels alone by plane or bullet train, they may bring a mobile phone. We will collect and hold onto it upon arrival at the camp and return it upon departure. In case of emergencies or accidents where we need to contact parents, we will contact the camp office.

Question 21

Can parents and children exchange letters during the camp?

Accepted Answer

We welcome letters from parents to their children during the camp. Please address the letter with your child's name and send it to the following address:

JINIS Camp
[Child's Name]
5020-77 Tokiyasu, Jinsekikogen-cho, Jinseki-gun, Hiroshima 720-1603 Japan

For children celebrating birthdays during the camp, we also accept birthday cards. Please consider delivery times when sending them. Please also indicate on the envelope [the date you wish to give the card to the child].
*Birthday cards are no longer accepted. (May 2024)
*We cannot reply from children. We appreciate your understanding in advance.

Question 22

Will you wear a mask?

Accepted Answer

Masks are not generally worn to check children's physical condition and to prevent heat stroke.

Question 23

Can I bring homework to the camp?

Accepted Answer

Yes, you are welcome to bring homework to the camp. 
There will be time allocated after dinner for homework completion. 
If evenings are busy with camp activities, including evening programs, there may not always be time for homework. In such cases, please understand that completing homework may not be possible every day.

While we encourage campers to complete their homework, we prioritise their overall well-being. If your child is feeling tired or overwhelmed, they are welcome to take a break from homework.
There is no specific requirement for the amount of homework to bring. We suggest prioritising essential tasks and considering the overall camp experience. Please be aware that we cannot guarantee that all homework brought to camp will be completed.

Question 24

Can my child bring a mobile phone to the camp?

Accepted Answer

Generally, we discourage campers from bringing mobile phones to the camp. However, if your child travels alone by plane or bullet train, they may bring a mobile phone. 
We will collect and hold onto it upon arrival at the camp and return it upon departure. 
In case of emergencies or accidents where we need to contact parents, we will contact the camp office.

Question 25

Can I bring my own instruments and training equipment?

Accepted Answer

Please note that items cannot be brought to the camp due to concerns that they may be lost, damaged or cause injury to children in the same room.If you wish to bring an item not on the list of belongings, please contact the JINIS Camp office (summer@need-japan.com) in advance.

Question 26

Can we bring diapers?

Accepted Answer

Yes, you may bring diapers for your child. Our house parents will assist with diaper changes. We also provide bedwetting sheets for your convenience.

Question 27

Are hairdryers provided? Can we bring our own?

Accepted Answer

Hairdryers are provided at the camp. 
However, personal hairdryers are not allowed due to concerns about loss, damage, and potential injury to other children in the same room.

Question 28

Can I bring my orthodontic headgear?

Accepted Answer

Please contact the JINIS Camp office (summer@need-japan.com) in advance.

Question 29

What should I do if I forget something?

Accepted Answer

Please contact the JINIS Camp office (summer@need-japan.com).When sending the item, please make sure to include your child's name and send it to the following address:〒720-1603Jinsekikogen-cho, Jinseki-gun, Hiroshima 5020-77JINIS Camp, Jinsei International School[Child's Name]

Question 30

Is there anything I should do at home beforehand, such as taking my temperature?

Accepted Answer

On the first day of camp, be sure to take your temperature before leaving your home or accommodation.If your temperature is over 37.5℃, please contact the JINIS Camp office before arriving at the meeting point.Please cooperate in preventing infectious diseases.

Question 31

What nursing support is available at JINIS Camp?

Accepted Answer

We have a comprehensive nursing system in place to ensure the well-being of all participants. During the day, we have a school nurse available, and during the night, we have House Parents who are qualified nurses on duty, providing round-the-clock nursing support. This ensures that participants have access to medical assistance and care at all times.

Question 32

What measures are taken in case of sudden illness?

Accepted Answer

If the nurse deems it necessary, the participant will be taken to a medical facility for further evaluation and treatment. Depending on the symptoms, a PCR test may be conducted. Participants exhibiting the following symptoms will be required to wear masks and sleep in separate rooms for observation until improvement: cough, sore throat, headache, vomiting, and fever of 37.5℃ or higher. They will resume normal activities once their condition improves.

Question 33

How are medical expenses managed in case of sudden illness?

Accepted Answer

Payment can be made by bank transfer or, if parents are present on the last day of school, cash payment at the venue.

Question 34

Response to a Positive Case of COVID-19 at the Camp

Accepted Answer

In the event of a confirmed case of COVID-19, the following measures will be taken:

●For the Affected Child:　　　　
Contacting the parents/guardians.
Contact the local health authorities (the child's name will be provided).
Isolation in a designated room.
Return to the camp after the isolation period ends.

●For Other Children:　　　　　
Activities will be carried out as normal.
Those who are unwell will be monitored and dealt with as necessary.

Question 35

In the event of an outbreak of infectious diseases such as COVID-19 during the camp, what will happen to the camp duration?

Accepted Answer

Generally, there will be no changes to the camp duration. However, depending on the situation, we may have to cancel the closing ceremony, farewell lunch, and school orientation session on the final day.

Question 36

How does JINIS Camp handle food allergies?

Accepted Answer

If exclusionary meals are requested, we require the submission of a "School Life Management Guidance Sheet for Allergic Diseases" based on the "Guidelines for School Measures against Allergic Diseases" with a physician's diagnosis.
If there are specific requirements, such as severe allergies, particularly to trigger foods like buckwheat or the use of utensils previously used to cook allergenic foods, please make sure to declare them.

While prioritising safety for children with food allergies, we strive to provide meals. However, for safety reasons, we primarily focus on completely removing the allergenic food.
If ingredients from the 20 quasi-major allergens are included in addition to the seven major allergens, we display food allergy labels alongside the menu names at the buffet lines and encourage children to verify the contents themselves.

Although we take meticulous care in handling allergies, since general and special menus are prepared in the same kitchen, there is a possibility of cross-contamination during processing or cooking processes. Additionally, utensils used for special menus are washed in the same dishwasher as other utensils, so please be aware of this.

Question 37

What types of medications require submission of a medication support and management request form?

Accepted Answer

Medications prescribed by medical institutions, including regular medications (such as those taken daily after meals or topical medications) and temporary medications (such as short-term medications), are applicable.
Even if they are not regular medications, if there is a possibility of their use and you have them, please make sure to submit them.
We cannot provide medications (including supplements) that are not submitted or listed.
　
In case of emergencies (such as seizures, agitation, or symptomatic allergies) requiring emergency medications:
For children with allergies requiring administration of emergency medication (including EpiPens), submission of a "School Life Management Guidance Sheet for Allergic Diseases" filled out by a physician and a "Medication Support and Management Request Form" filled out by the parent or guardian is mandatory.

Medications requiring special techniques or those that are difficult to manage cannot be accepted for storage.

Please also submit over-the-counter medications. Over-the-counter medications without submission cannot be accepted for storage.

Regarding over-the-counter medications, the school provides the following medications. Please submit a "Medication Support and Management Request Form" only if you are bringing your usual medications or other over-the-counter medications:
Sunscreen
Insect repellent
Moisturizer

Guide to Participation

FAQ

How can I pay the participation fee?

I am considering applying to Jinseki International School. Will entrance exams be held during the camp period?

Will the participation fee (including registration fee) be refunded if I cancel due to various circumstances?

What happens to the participation fee if I join or leave the camp midway?

When will I receive the preparation guide (packing list, etc.) and documents?

Is it possible to join in mid-way, stay out temporarily or leave mid-way due to various reasons?

How are classes and rooms determined? Is it possible to make requests?

What should I do if parents cannot pick up the child due to sudden illness or other emergencies?

Is lunch provided on the first day?

Can my family attend the closing ceremony on the final day?

How long does it take from Fukuyama Station/ Hiroshima Airport to JINIS?

Are there any recommended bullet train (Shinkansen) or airplane routes?

Please tell me the meeting points and time on the first day.

Is there a shuttle bus?

I'm planning to use the airline's kids support to fly only my child. Please let me know who will be in charge of accepting my child.

Please tell me where to drop off on the last day. Where should I go to be picked up?

Can I know how my child is doing during the camp?

Can you help with tasks like tying hair?

Can you assist with tasks like shampooing during bathing and finishing brushing teeth?

Can my child bring a mobile phone to the camp?

Can parents and children exchange letters during the camp?

Will you wear a mask?

Can I bring homework to the camp?

Can my child bring a mobile phone to the camp?

Can I bring my own instruments and training equipment?

Can we bring diapers?

Are hairdryers provided? Can we bring our own?

Can I bring my orthodontic headgear?

What should I do if I forget something?

Is there anything I should do at home beforehand, such as taking my temperature?

What nursing support is available at JINIS Camp?

What measures are taken in case of sudden illness?

How are medical expenses managed in case of sudden illness?

Response to a Positive Case of COVID-19 at the Camp

In the event of an outbreak of infectious diseases such as COVID-19 during the camp, what will happen to the camp duration?

How does JINIS Camp handle food allergies?

What types of medications require submission of a medication support and management request form?